It is your responsibility to provide accurate and correct names and contact information of all the traveling party as they appear in their valid passport that they will be traveling on, at the time of booking. Any changes required due to incorrect names will incur an amendment fee of USD $75 per change plus any extra fees imposed by airlines insurance companies, tour operators and the like, will be passed onto you, the customer.
Deposit
A non-refundable booking deposit of $500.00 per person is payable in order to book on the tour. Your place on the tour is subject to receiving a confirmation email from ADA acknowledging that payment has been received and that there is space available. In the event space is not available for the chosen tour the deposit will be refunded or transferred to another tour.
Balance of Payment
From time to time additional payments may be necessary (gaining permits, changes in Government and/or ticket taxes, train tickets, etc) which will be communicated to you in writing with as much notice as possible. Although, most of our tours are all inclusive with everything already included so there will be no surprise charges for you. The final balance is payable at least 45 days prior to departure. Failure to have your trip entirely paid at least 45 days prior to travel may result in additional charges and fees applying or your booking being treated as canceled with the appropriate cancellation charges applying. Any money you pay to a booking agent/travel agent or fellow passenger shall not be taken as paid to us until we have confirmed funds into our account(s). If a booking is made within 45 days full payment is required at the time of booking. Some promotions, known as a SALE or SPECIAL may require the entire trip to be paid for in its entirety at the time of booking. This condition will be expressed as part of the deal along with these terms and conditions. No promotion can be used in combination with any other
CANCELLATION AND REFUNDS
Any cancellation of a tour must be received in writing and will become effective on the date the notice is received by ADA. If you are unable to travel on a set date but still intend on traveling with ADA tours inform us immediately and management will review the situation to see if any transfer to another date is possible. This is not guaranteed and the above conditions remain in place unless other arrangements are agreed to by ADA management. If you fail to meet at the designated starting point of the tour at the prescribed date and time, ADA will treat your reservation as a no show, with full cancellation charges applying and your spot on the tour released. No refund or alternate date will be provided.
PRICING
All pricing is in United States dollars unless otherwise specified. As pricing is based on conversions from foreign currencies so ADA reserves the right to alter the tour price due to foreign currency fluctuations. We also reserve the right to pass on any additional taxes, charges, levies or fees, etc that are unforeseen new costs at any time, including after your departure.
INCLUDED IN THE PRICE
Packages relate to specific tour dates. Packages will normally include arrival and departure airport transfers that match in with our tour dates, twin share accommodation, breakfast/lunch/dinner, recent model motorcycle/vehicle, fuel, support crew and vehicle, local guides, mechanical support, first aid, and pre-arranged entertainment.
NOT INCLUDED IN THE PRICE
Pre or post accommodation, transfers (other than specified transfers) drinks of any sort, lunch and dinner (unless otherwise stated), snacks, entry fees, monument fees, camera fees, optional sightseeing, laundry, taxis, rickshaws, travel insurance, tips and gratuities, inoculations, passports and visas, items of a personal nature, ride gear or helmet.
TRAVEL DOCUMENTS
You are ultimately responsible to be in possession of all valid and required documents to undertake this tour. This relates to, but not limited to, passports, visas, inoculations, medical advice, travel ticket, licenses, etc. We highly recommend that you consult a travel medical practitioner for appropriate medical advice for traveling on this trip. It is also your responsibility to be aware of travel conditions in the country(ies) this tour travels to. Motorcycle riders/Drivers are responsible for obtaining and holding a relevant license to ride a 150cc motorcycle within their own country of residence.
CHANGES OF ITINERARY
As we are only an facilitator of travel arrangements for airlines, hotels, tour operators and other Service providers your booking may be required to be changed or canceled due to circumstances outside our control such as, if a hotel or airline overbook (standard practice) or an airline reschedules its time and/or days of operation. At the time of booking listed hotels may not be available therefore the best alternative will be substituted. ADA will endeavor to adhere to the promoted itinerary, however, due to the nature of our tours (predominantly motorcycle tours & adventure) itineraries may, and can, change at any time, even during the tour. We reserve the right to amend, delete sections or even cancel your booking at any time. The Tour leader has the authority to alter the tour as deemed necessary in order to operate the tour in a safe manner. The tour leader has the authority to declare a participant to be unsafe or unfit to ride with his/her word being final.
ACCOMMODATION
All accommodation is provided on a twin share basis unless a single supplement has been paid. There are some instances where single accommodation is not possible such as train travel, cruises, and guest houses, etc which will require you to share a room, cabin, etc. The advertised single supplement rate has taken these allowances into consideration, therefore, there is no reduction in the single supplement price. If you choose the twin-share option and a share cannot be found a single room will be provided without additional charge. As tours are adventurous in nature, accommodation is of the basic clean and comfortable range (eg normally 2-3 star or above). All accommodation will be clean and comfortable to the best of our ability and knowledge. However, as these are provided by a third party, sometimes remote areas, we cannot guarantee quality at all times. Properties, in general, will have hot showers, bedding, towels, and western toilets and toilet paper.
SAFETY
Adventure travel to destinations like Pakistan is inherently dangerous even more so when partaking in a motorcycle tour. You and your traveling party unreservedly acknowledge the risks involved and acknowledge fully that ADA Tours will not be liable directly or indirectly for any direct or indirect loss, financial loss, consequential loss, loss of enjoyment, opportunity cost, pain and suffering, damage, injury, accident delay or delay resulting from participating in one or more ADA tours. Our tour leaders are first aid trained and carry emergency first aid kits, which can be used in non-critical situations eg: minor cuts abrasions etc. In serious situations eg: requiring medical attention, your travel insurance medical assistance will be engaged unless you insist on making your own arrangements at your own expense. If a medical evacuation is required from a remote area ADA will engage our medical evacuation partners. Due to many of the areas that our tours travel to communication, whether that be the Internet, mobile or landline, can be unreliable therefore ADA takes no responsibility for the lack of communication. Our tour leader has a local SIM phone and our clients are most welcome to use the phone in case of any tour-related emergency.
TRAVEL INSURANCE
It is a condition of the reservation that adequate comprehensive travel insurance has been taken out which covers such things as cancellation, medical emergency, and loss of luggage. Insurance should be taken out at the time of paying your deposit. If you take out your own travel insurance policy you are required to provide the insurance company name and policy number to us as soon as you have taken the policy out. Due to the primary nature of the tours being riding motorcycles it is important to be aware all travel insurances to the best of our knowledge will not provide personal liability or third-party property damage whilst in charge of a motorized vehicle which includes motorcycles. You will be personally responsible for all damage and injury caused by you and the vehicle you were in control of and that you indemnify ADA from any liability directly or indirectly relating or arising from said damage or injury.
RESPONSIBILITY
ADA shall not be liable for any acts, omissions or defaults whether negligent or otherwise, of any service providers. ADA shall not be liable for any injury, illness, death, loss, damage, expense, delay or inconvenience resulting directly or indirectly from circumstances outside ADA control. ADA to the best of its knowledge provides information regarding services and products that are supplied to us from various sources such as the airline or accommodation provider. Due to the changing nature of services and facilities, ADA shall not be liable for any errors or omissions caused by the service provider.